Web based project management

In this new era of the technology world, everything is going online which helps the customer and the company to interact directly without any mediator and can see various ranges of product and services in the same online platform. Now many companies are using web-based projects because of this type of projects company can find different talented people from all over the world and as they are connected to web/the internet they can work together from anywhere in the world which helps them to get the best result in the project. Web-based projects are very cost effective as they don’t require any extra storage space and it helps in go green environment by reducing paperwork of  the project.

Example like XYZ company is working  on the project in the traditional way, then they follow the process like they will hire a project manager first, then that manager will make a team within the organization, then he will assign the task to them, then they will work accordingly as they are using the traditional method it will take time to finish the task because of sharing information and files they are taking a lot of time which extends the project time to. But in the same case if that project is web based then first company will assign the manager then manager will find his team he can find team member within the organization or any freelancer as this is the web based project then person can work from anywhere this helps the manager to find very talented people for the required project and as this web based project files and thought sharing will be easier as everyone will be working on the same platform where others are working this helps to improve the communication and collaboration within the team, which ultimately helps the project and it will finish faster than before as it was in the previous method of it.

Project Management

Benefits of web based project management

24/7 Accessibility: This the best part of web based projects you can work from anywhere at any time you just require the internet connection. And it will help users to work on the different computer as per their availability they just need to remember their project login credential and they can access that on any devices then.

Inexpensive:  This very cost effective because it doesn’t require different server or IT department to handle different software installation and implementation of the software. This saves you 100 bucks that you invest in the previous method, now you just need to spend a few bucks to update your online project  management and it doesn’t require any maintenance as well.

Flexible:  One of the main benefits  of web based project management is you can use only those features of the software that you need at the current stage and can pay only for those features you don’t need to pay for those which you are not using it.

Collaboration and sharing are easy:  Collaboration is the lifeline of the project management. This helps your team to connect with each other from anywhere, anytime they want as they are working on the same platform files sharing and thought sharing will more easy in just a few clicks which help to build the good collaboration.

Support: web based project management will give the full support in any technical problem in using the software online you don’t need to hire any IT person to resolve it, they will fix that with the help of specialist without any extra cost to it.

Fast deployment:  It  doesn’t require  long installation or to update it, you just need to fill up a few details and it will be ready in few seconds on your screen.    

Updated: It is automatically updated frequently with latest version and technology to give you the best result in your project.   

What is project management and its benefits

Project management is an application that helps the project to run in a systematic manner to achieve the desired goal. Project management is all about planning, controlling executing the task. The Project is unique it not daily working done sometimes people work together who usually don’t work together just to achieve the desired goal. Project management is a set of application tools, techniques, and skills to meet the project requirement. Project management is, Initiating, Planning, Executing, Monitoring and Controlling, Closing. Components of project management are like a clear definition of the project that why that project is necessary, collect the project requirements, estimating resource and time scale, justify the investment, secure agreement and funding, motivating teams, manage risk, managing budget, maintain the communication with stakeholders and the management team of the organization. Example like XYZ company got the software development project. Then at first management team will decide that why that project is necessary to them what benefits they can get to the company with that project, then they will decide who will be the project manager for this project and after the manager is decided he will be responsible for the project from execution till it finishes. Then the manager will collect all the required resources of the project estimate the timescale to finish the project Then he will search for the different skill set person within the organization who will help him to complete the project. Then manager will explain about the project to his team and give them desired goals according to their skill set. Then he will implement the management plan for the project. Then will manage the risk and necessary changes which can be done in the project and at the same time he will motivate the team to perform better. Monitoring the progress against the plan. Then he will communicate with stakeholders for the same progress report and at the end closing the project within the time frame with effective results.

Project management=scope=time----quality----cost

Benefits of project management

Better Efficiency in Delivering Services: As project management gives you the complete guide and works as a road map to you which you can follow and reach your goals easily. When you know where the hurdle is then you can easily avoid that or can make an alternate solution for which you can get better results.

Improved customer satisfaction: With the help of project management you will finish your project on time and as the project will finish on time customer will receive the product on the time when they required and that will lead to the happy customer and one happy customer leads to another and that will ultimately improve your sales and profits.

Enhanced efficacy in delivering services: The strategies you used to complete the project you can use the same strategies to complete more projects like the same.

Improved development and growth within your team: Better result will motivate the team and they will look for the same opportunities to perform in the best way.

Greater competitive edge and standing: By the effective result of your project you can make a big stand in the market with your performance.

A chance to expand your services: Great product leads to more project and opportunities to succeed.

Better flexibility: Project management benefits are that it allows flexibility so that you can map out your own strategy to complete your project.

What is project management?

Project Management

First of all, you should know about project management, it's an art of planning your goals that how to do,  when to do, how much time it will take to complete the task this is called project management. Planning the things in a well-organized way without any hassle is called project management. Every project needs a manager whether it's about recruiting staff making any product or any other work, every project needs a manager for its success. You should know about every detail from inception to completion. Project management is about getting things done in the right way,  you should know exactly what you want to achieve, how you will be going to achieve and how much time it will take you to achieve the goal. It's all about everyone’s involvement everyone  should know about the aims and understand them before the first step is taken,  then they continuity of the project  because successful project just doesn't happen over night  they are not just the long list of jobs to be done, it's all about the piece of planning, management organization and communication it calculates all the events  where progress is smooth and steady one step leads to another and every possible hit consider and counted. successful project needs people with the right skills and knowledge self-motivated team with clear roles and job responsibility and reporting line carry a project to its conclusion without compromising on time quality or cost project management is a wonderful  thing  but it easy to forget how the world might look without it because at its best project management is virtually invisible you can say it’s an  absence of problem and prevention from  failed  for every successful project management these are some rules.example like XYZ company is making clothes then first the company will hire a project manager he/she will first make the plan of the project that how it will start how it will work how much time it will take how many people he will be requiring at different levels to complete the task. Then the company will review his project if the board of directors agrees  to the point, then the project will hand over to the manager  and then the manager will make a chart of work that how to execute the work  and start assigning the work of his team member with their own deadline this is how project management works. And web based project management is an online tool of project management that helps the project manager to keep the track of their work online to avoid the miss communication during the project work because web based project management gives the freedom to complete the work from and update that online and everyone from the team can check the work and move forward without any confusion or hassle. It’s a great step ahead in project management to avoid a communication gap this helps to improve the use of project management as web based for better and effective result. example like XYZ company is making the software and the project is assigned to the desired team then  project manager divides the software development work to his team then the team will start working on that project and update the things regularly in project management chart  but in between if  the team member went to the different branch and he/she wants to update his/her work then they need to come back to office to update the work but if they are using the web based project management then they can update his/ work from anywhere inline in web-based management this helps the team member a complete freedom to work from anywhere without any type of the work loss to the company as the can updates their work online and anyone can access that from anywhere this also helps them to avoid the miss communication gap and use of the external drive which acquires more space in the system for the better result in project management  process. I prefer web-based management for the better and effective productivity growth in terms of better earning and future growth to the organization. 

4 Things need to be avoided at any cost during project management

O far we had discussed many interesting facts regarding project management. We discussed what actually a project management is?? We discussed the framework of project management. And various qualities that a particular project manager should exhibit in order to manage the project. Today we are going to discuss yet another such interesting and important article regarding project management.  Here we will talk about various things or you can say mistakes that a particular person should ignore during project management.

Don’t you thing before proceeding further we should first go through the basics of project management. Yes, this revision enables you to understand this topic more effectively and efficiently.

As far as project management is considered, it is actually a discipline of various activities that allows us to accomplish the certain task successfully. These random activities could be initialization, planning, executing, controlling, deployment, maintenance and so on.

Now let us move forward to discuss today’s article.

Poor communication

Poor communication could be considered as the worst mistake of all time. It is a damn true man, if it comes to any organization, if there is no healthy communication between various employees, then I bet you there will be no successful project accomplishment. The need for communication is required because, in order to understand  a particular task, a healthy communication is a must. I mean if the junior is hesitating while asking queries to his/her junior then from where respective senior becomes able to get sort it  out.

Losing grip on the goal

From the very first point, I mean from the initialisation of any project, it is very important to keep sight on the goal. I  mean the goal should be very clear to you. If by chance, you are going to loose grip from the goal of the project. Then you can not able to accomplish that particular task at any terms or conditions.

Weak planning

Weak planning is yet another mistake more often done by the various organisation. And in this can, no one can save you from becoming an owner of the unsuccessful completion of a particular task. So, my friend for the successful accomplishment of a certain task, planning is a key factor.

Rushing at the End

Although it is not considered as a massive mistake but yet also it can take your project towards doom. The reason behind this is that at the end you can’t able to give that much time to a specific task that it deserves. So please try to avoid it by doing better pre-planning during project management

This is all for today’s article, for more please visit www.scopidea.com

How to cope up with risks in project management.

So far we had discussed various features & facts about project management. We interestingly discussed that what actually project management is?? We discussed that what sort of qualities should be there in project manager for an effective & efficient project management  ?? Today we are going to discuss that how can we cope up with various risks that are indulged with project management & what these risks could be. Actually, this is not only an interesting topic but also very important from project manager point of view.

Before starting today’s discussion let us take a quick look at project management. I mean what actually project means???
Project management is actually a software application that enables you to manage, plan & guide the various project processes from start to finish.  As we know that project management has various processes or phases, these phases or stages are:

• Project initialization
• Project Planning
• Project Execution
• Project monitoring
• Project controlling

• Closing.
  
  Now let us discuss today’s article that how can we manage various risks in project management.
• Acceptance of risk
• Avoidance of risk
• Transfer the risk
• Mitigate the risk
• Exploit the risk
  
  from “acceptance of risk” we understand that whenever you identified a particular risk and logged it in your project management software, but you haven’t taken any action. Then you simply accept those risks and decide to deal with them if they occur.
  
  This is actually a very good strategy I mean if there are small risks & they don’t have much impact on our project, but due to its knowledge, we can efficiently avoid that particular risk in our project in order to make it more efficient. As it takes a lot of time to put together an alternative approach in order to cope up with that risk. So, it is often better to use resources instead to do nothing.
  
  Avoidance of risk is a very good approach which can make your project more productive. Also avoiding risk is a good strategy generally when the risk has a very good impact on your project.
  
  Transfer the risk is not often in use but it is implemented generally in those scenarios when there are several parties indulged within it. In this, one party transfers the risks to any another party which can easily sort out with that.
  
  Mitigate the risk is something which is most commonly used in risk management techniques. Mitigation of the risk I easy to understand and also is quite easy to implement as well.
  
  Have you ever thought that there could also be a positive impact of the risk on the project? Yes, it is true. I mean if any risk results in positive output then we call it as positive risks. Exploitation is related to positive risks.
  
  That’s all for today’s article regarding project management. For more such articles please visit our very own
  

Project Management: Speed Vs cost

So far we had discussed much important information regarding project management. We had discussed that what actually project management is?? We discussed project management framework, agile project management and various qualities of project manager required during project management.

Today we are going to discuss the speed vs cost scenario in project management. Yes, it is very important to point regarding project management which really needs to be discussed.

A client of a particular organization expects 3 basic things from the service provider. And these 3 things are speed, cost and quality. Actually is very difficult to maintain a balance between these 3 key points.  In order to maintain balance, a project pre-planning is very much important. For this, we have to discuss various points of what is the actual requirement of the project? How much human resource it deserves and what is the deadline for the project. 

These two factors of speed & cost are actually a part of project management triangle. According to this project management triangle, the quality of the project depends on scope, schedule & cost.The process of managing project cost is actually an activity for estimating project’s cost, developing project budget & controlling spending.

We all know that the success of the project, they need to be performed and delivered under certain constraints. And we listed these constraints as scope, time and yes cost.

It is well known that if a particular project is completed on time, then obviously the client will be happy and pay the service provider what he/she actually deserves.  And think of a scenario when the service provider is not able to deploy the product before the deadline. Then obviously, the client will not pay the service provider. Therefore, the speed is inversely proportional to cost in project management.

This is all for today’s article. For more information please visit www.scopidea.com

Project Risks & How to Cope Up with Them During Project Management

Previously we had discussed project management a lot. We discussed various huge benefits of project management tools and various other key qualities of project management and many other articles regarding them. And today we are  going to discuss various risks or other related problem indulged in project management. We also discuss various solutions by which we can cope up with such risks.

Before discussing today’s topic let us first summarize that what actually a project management system?? This small revision let our readers understand this topic easily and efficiently.
Actually, a project management system is a software application that helps users or clients to manage their project effectively. Project management system consists of various phases of management of the project. These phases are initialisation, analysing, designing, developing, execution etc.

Although there are various risks that are involved in project management. But actually, there is mainly 4 kinds of risks that generally occur. These risks are:

Scope risks
In scope risks, consider a situation when a client goes on adding various features the project and developer go on adding them  then the risk of scope might occur. I mean anyone can confuse that whether the resultant project is under scope or not.

·         Various integration issues

·         Risks related to hardware & software

·         Change in dependencies

Resource risk

It is that type of risk which occurs due to outsourcing and other personnel related issues. As we all know that in big companies or organisations, there are a number of employees who do work on complex and big projects simultaneously. As this needs a further complex situation that all employees should required resources in order to accomplish their tasks. Therefore, there should be a full proof resource planning in project management.

Scheduling risks

There are various situations in which a particular project can not accomplish in that scenario in which it was scheduled initially. And for these hectic situations, there could be various possible reasons.
For example, a test team cannot start their tasks until and unless the developer team finishes their task. In order to resolve these issues or problems, we are provided with the tools such as work breakdown structure (WBS)

Technology risk

This issue or risk is a severe consequence of software & hardware defects or a certain failure caused by underlying service or platform.

This is all for today’s blog and in our next post, we will discuss that how can we overcome such issues. Till then keep visiting our very own https://www.scopidea.com/

5 HUGE BENEFITS OF ONLINE PROJECT MANAGEMENT SOFTWARE

In our previous posts, we discussed project management software thoroughly and today we are going to discuss its top features and advantages that make any business well organised and more efficient.

But before discussing its features let's have a quick look on what is project management software??
Project management software helps an organisation to plan, organise and manage the data or information so that the project will execute efficiently.

We will discuss these key benefits of project management software one by one. Let's have a look upon these advantages:

1. ACCESSIBILITY
   
   By using Project management system which is a collaborated system we can highly reduce certain barriers which slowly and steadily keep reducing the efficiency of our project. These barriers could be time, space and geographical barriers.
   
   Because of these barriers the user becomes limited to access his/her project with in certain limits. But with project management system it becomes a great advantage that professional access the project anywhere.
   
2. FLEXIBILITY
   
   Project management software is highly flexible in terms of its features and characteristics. Cloud based collaboration and project management systems are designed in such a way that they can efficiently evolve with an organisation's need.
   
   There is no need to determine that actually how many software licences should be buy
   
3. INTEGRATION
   Project management software is highly integrated in nature. This feature of project management tool makes it highly beneficial and efficient as well. Due to this characteristic, Project management system gets easily integrated with other products and applications like google docs, Zendesk etc and thus makes it is more efficient.
   
4. PROJECT TRACKING
   
   Project management system also allows us to track various project and thus enables us to see the overall progress f a particular project at any point of the instance. This greatly helps the project manager that whether the employees are doing their job efficiently or not.
   
   On the same time, it is also beneficial for the employees as they can easily send the status of project progress to their project manager. Also, it eliminates the need for individual status updates, emails.
   
5. COMMUNICATION WITH CLIENT
   
   As we know there are a number of project management software or tools are present online so some of them also have a benefit of providing high-level communication between client and service provider.
   
   Many companies provides their client username and password so that they can efficiently access to their project files as per their requirements.

Key Quality of Project Management

When you purchase any product from the market, then you should check its quality. For providing better quality product to customers, managers focus on the quality of Project Management. The quality of project management considers all processes and activities for achieving the good quality of products.

    In project management quality,  the manager can manage different numbers of projects. Here, five quality of project management discuss below:

1. Tactics:

When you and your family plan for going to vacation, that time you make some tactics for the tour. First, you can calculate the total cost expenditure during the trip, book tickets and accommodations and then you pack you luggage according to the climate of the tourist place.

    After numbers of tactics, you are ready for the tour. Same types of processes are completed by the manager of an organization for developing any product for customers. First, the manager will analyze the current requirements of the customer, measures the cost and resources for achieving the objectives and then create tactics for implementation.

    In project management system, numbers of tactics are applied i.e. skills, innovative ideas, foresight and analytical abilities. Tactics are involved on new ideas for solving problems. When any employee or manager struck with any technical problem, the manager can choose some effective courses regarding problems and provides to employees.

2. Documentation:

    In an organization, there are numbers of projects are designed. So, for all projects, the manager needs to create all documentation. Storing each document in order is most important for the manager.

    If an organization is large, then team members can coordinate to each other, so, project work and documentation become much simple and project run smoothly.

3.  Resolution:

Suppose you are a pizza delivery boy. During delivery the pizza, you will face lots of issues like bike breakdown, petrol, searching addresses etc. In that condition, you will take quick and suitable action to overcome those issues as per your potential.In an organization, during the development of any project, manager faces lots of issues, like equipment broke down or late supplies of resources. So, in Project Management manager must have the confidence to take quick decision for resolving the issues which arise during the development of the project.

4.  Transmission:

Suppose you are an android developer and you have an idea for developing an app for android, but your idea will be useless until you can transmit your idea to your developing team and manager.

    You should transmit more than practical details of your idea to your Project Management team and customers. Describing your idea to your manager will help in selling your idea and providing resources from logistics.

Transmission of the plan can help to create your good image in front of your team. While transmission of your idea, you should be more confident, so your team members will listen carefully and provide a chance to you to become a leader of that project.

5.  Stability:

After Tactics, documentation, resolution and transmission, when you work on the project you will be in stress. For overcome these stress, you should maintain stability in your development. Stability provides calm to you for avoiding stress and panic and helps to maintain freshness within the team.

    Project Management provides training and courses, so team can have the ability to handle the stress and provides effective products

Requirements of Project Management Methodologies in Organization

In 1950's, businesses adopt a process called Project Management. Project Management contain methods which help to achieve organization goals. In this system, it defines from starting to end process of development of products.

Project Management is having lots of tools for completing the project tasks and also measure the progress of the projects. Project management follows top to down methodology for evaluating project goals or objectives.

Project management methodology works on two phases: 

(i) Project Explanation phase and 

(ii)Project Life Span phase. 

     Project Management methodology focus on numbers of  processes are:

·       For developing a project, communication and planning should be in the common language.

·  All information regarding the project must be provided at the communication and planning stage.

·       For the more efficient project,  the manager should track the progress of the project during development.

·       Manager should lead the outputs of the products.
·       Project should complete within the given schedule.

The project management methodology phases are discussed below:

 1)   Project Explanation Phase:

The requirement of services and function can raise the idea of the creation of products. So, the group of business managers discuss on nature and scope of the project. Before starting production, few points considered in project explanation phase are:

a)    Development of a project should be unique.

b)    The scope and delivery of the product should be high.

c) Objectives of the production of a product should match the customer’s requirement.

d)    Before starting the development of the project, total cost should be estimated.

e)    A test team must be assigned for testing the product before deployment of the product takes place.

 2)   Project Life Span Phase:

In project life span phase, it explains 5 stages of project management:

                   i.            Planning:

·  Planning helps in saving time, cost and resources during the production of the project.

·       Planning defines the scope of the project.

·       It helps in making a proper budget.

·  With the help of Planning, particular teams are assigned for particular tasks.

·      Planning helps the manager to avoid risk in the production of the product.

·       Due to planning, managers allocate all resources wisely.

                  ii.            Designing or modelling:

·       In this stage, designer, develop a model of the project and flow chart of the production of the product.

·    According to the model, developers develop the project and follow the flowchart for developing the products.

·       At this stage, the manager can analyze the actual requirement of resources for developing the products.

                   iii.            Development:

·       After modelling, developers start development of the project.

·     During development, developer follows the flowchart and model of the project. But sometimes, developers add some features according to their knowledge for customers convenient.

                     iv.            Testing:

·       After completing development of  the project, testers test the projects for avoiding any type of errors.

·       In the testing phase, if testers found any error, then they create a report regarding that error and again send that project to the development phase.

                      v.            Closing:

·       This stage is the end part of project management methodology and also most important part.

·       At this stage, the project is handover to the customer with all documents related to the project.