TOP FREE DOCUMENT MANAGEMENT TOOLS AVAILABLE ONLINE!!

In early posts, we had a talk about document management system many times but this post is regarding free document management tools. But before discussing free document management tools let us have a review on document management system.

Document management system or document management software is a set of computer programs which is used to track, store and manage digital document. Document management system is something that reduces paperwork to a great extent.

There are a number of free document management tools available online. Each and every free document management tool has their own features, characteristics, and attributes. Let us discuss these document management tool one by one.

OPEN KM(Knowledge management)
OPEN KM is one from top free document management tools available online. OPEN KM is best suited for small to medium business. This free document management tool can easily be access on the mobile as well as dekstop.

FEATURES

• PDF Conversion
• API availability
• User controls
• integration with Microsoft office & Microsoft outlook.
• Document check-in/check out
• image editing

Kordil EDMS(Electronic document management software)

Kordil EDMS is a powerful and user friendly free document management tool.  By using kordil EDMS we can easily manage daily progress reports, daily information flow for a particular business and many other digital data or documents.

This fast, efficient, powerful and reliable document management system is best suited for small to medium organisations or companies.Its access platforms are online and on premise. 

FEATURES

• Custom user interface
• customizable functionality
• Version tracking
• Automated version control.
• CAD drawing management. 

FILE DEPOT

File depot is also an open source document management system . Client participation is thoroughly there in order to evolve various development tools as well as applications. It is also best suited for small to medium business.

by using this document management tool we can easily share document by creating a healthy collaborative environment.One should really need to deploy file depot who is still using the facility of shared drive in order to retain commonly access document.

FEATURES

• PDF Conversion
• Document tagging
• integration with Microsoft Outllook
• Automated version control

DREAM TEAM DOCUMENT MANAGER

If you really want a sophiticated, efficient and rich interaction with document you should really go for this online document management tool.
It makes robust document management easier in comparison with managing files on dekstop. Dream team document management is also rich in features and advantages.

FEATURES

• Real time updates
• Integration with Microsoft office and Microsoft Outlook
• Document tagging and assembly
• Records management 

Bit-farm Archiv DOCUMENT MANAGEMENT SYSTEM

Bit-farm archiv document management system is an open source document management and enterprize content management system easily available online. This free document management system is best suited for small to medium business as well as large enterprises.

FEATURES

• Integration with microsoft office and windows explorer
• Webservice interface
• Customizable fields
• Document tagging
• Record Management.

These above dicussed are some of the free document management tools widely used in IT organisations and enterprize businesses. but there are also many other document management systems efficiently rich in features and advantages which we will discuss in our next posts. Till then keep visiting on https://www.scopidea.com/

Document Management System

As in daily life, you have a lot of important documents like passport, ID, salary slips, Electricity bills etc, which you need to keep safe and carefully, similarly you have to manage important document on your mobile, laptop or desktop also. Now the question arises how can we manage these kinds of documents within the system,

So I must tell you that the answer of this question is quite easy and moreover very interesting, Actually we have a system which is not only used to track your important documents but can be also used to manage and store them. And this system is called as DOCUMENT MANAGEMENT SYSTEM.

Document management system is very efficient in its working and implementation. Document management system reduces paperwork to a great extent as we can digitally manage the required documents easily without having any trouble.

If we talk about some key features of document management system. so these are:

• There is a continuous facility of check-in/checkout  and locking is available in this system which provides a superb coordination of simultaneous editing of the content. Its resultant advantage is that users never get confused and one person's edition does not overwrite other's.

• Annotation and stamp facility is also there.

• During any release of a document, in a case of any error, the user can easily roll back, the same solution is also there for any premature release.

• Facility of "version control" is also there, so that one can easily judge that how the document came to be and how it came before???

LET US NOW DISCUSS SOME OF THE MAIN CAPABILITIES OF DOCUMENT MANAGEMENT SYSTEM BRIEFLY

1. METADATA Metadata is actually important information about any particular data. Sometimes the database management system(DMS) itself extracts the information regarding the document and sometimes it prompts the user to add some metadata.
   
   Metadata actually contains information like the date and time on which the document will be stored, Identity of the user who is storing the document in the system, a purpose of the data, file size and many more.

1. VALIDATION
   DMS is capable of having visual validation registration number and other important information like missing signatures, document failures, misspelled names etc.
2. INDEXING
   Indexing refers to the way of tracking electronic documents. In data management system indexing is so simple as if you are keeping track of individual document identifier.Index topology is the critically important area in DMS as it involves rapid retrieval of the required document.
   
    
3. STORAGE
   DMS is capable of storing a number of electronic documents whether they are images, audio or any sort of video. It is able to manage and store the documents in the hierarchy which really reduces the complexity of storage and tracking to a great extent.
4. SECURITY
   As we are talking about storing and managing important documents so security is the most important concern, but in document management system u really need not think about security as document management system is high secured. 
   
   PDF creation means document marked at the time of printing, is an important element in DMS that exclude the chances of unintended use.
5. SEARCHING
   In DMS document can be easily searched without having any delay. They can be efficiently searched by document content and various other attributes.

For more info kindly visit:
 https://www.scopidea.com/document-management-system